Our Privacy Policy
This is the privacy notice of PDJ Imports Ltd.
We respect your privacy and
are determined to protect your personal data. The purpose of this privacy
notice is to inform you as to how we look after your personal data when you
visit our website (regardless of where you visit it from). We will also tell you
about your privacy rights and how the data protection law protects you.
This privacy notice is provided in a layered format so you can click through to the specific areas set out below.
Alternatively you can download a pdf version of the policy – Download PDF
1. WHO WE ARE AND IMPORTANT INFORMATION
2. THE PERSONAL DATA WE COLLECT ABOUT YOU
3. HOW WE COLLECT YOUR PERSONAL DATA
4. HOW WE USE YOUR PERSONAL DATA
5. WHO WE SHARE YOUR PERSONAL DATA WITH
10. CHANGES TO THIS NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
11. QUERIES, REQUESTS OR CONCERNS
1. WHO WE ARE AND IMPORTANTINFORMATION
What is the purpose of this privacy notice?
This privacy notice aims to give you information on how we collect and process your personal data through
your use of this website, including any data you may provide through this
website when you purchase a product or service, sign up for a newsletter, complete
a contact us form or provide your details through any online forms which are
available on our website.
This website is not intended for children and we do not knowingly collect data relating to children.
You must read this privacy notice together with any other privacy notice we may provide on specific
occasions when we are collecting or processing personal data about you so that
you are fully aware of how and why we are using your data. This privacy notice
supplements the other notices and is not intended to override them.
Data controller(s)
PDJ Imports Ltd is the controller and responsible for your personal data (collectively referred to as “PDJ Imports”, “we”, “us” or “our” in this privacy notice). Our contact details are (Trading Address) 9 Oundle Road, Chesterton, Peterborough, Cambridgeshire, PE7 3UA. Telephone 01733 233293 (Registered Offices) c/o Moore Stephens, Rutland House, Minerva Business Park, Lynch Wood, Peterborough, Cambridgeshire, PE2 6PZ.
For all data matters contact the Data Protection Officer at PDJ Imports Ltd., 9 Oundle Road, Chesterton, Peterborough, Cambridgeshire, PE7 3UA. Email [email protected] for the attention of the Data Protection Officer.
Third-party links outside of our control
This website may include links to third-party websites, plug-ins and applications. Clicking on those
links or enabling those connections may allow third parties to collect or share
data about you. We do not control these third-party websites and are not
responsible for their privacy statements.
When you leave our website,we encourage you to read the privacy notice of every website you visit.
2. THE PERSONAL DATA WE COLLECT ABOUT YOU
Personal data, or personal information, means any information about an individual from which that person
can be identified. You can find out more about personal data from the Information
Commissioners Office web site here or by contacting them by email here
We may collect, use, store and transfer different kinds of personal data about you which we have grouped
together follows:
- Identity Data includes Title, First Name/Last Names, Username.
- Contact Data includes Billing/Delivery Address, Email
Address, Telephone Numbers.
- We also
collect, use and share aggregated data such as statistical or demographic
data for any purpose. aggregated data may be derived from your personal
data but is not considered personal data in law as this data does not
directly or indirectly reveal your identity. For example, we may aggregate
your usage data to calculate the percentage of users accessing a specific
website feature. however, if we combine or connect aggregated data with
your personal data so that it can directly or indirectly identify you, we
treat the combined data as personal data which will be used in accordance
with this privacy notice.
We do not collect any Special Categories of Personal Data about you (this includes details about
your race or ethnicity, religious or philosophical beliefs, sex life, sexual
orientation, political opinions, trade union membership, information about your
health and genetic and biometric data). Nor do we collect any information about
criminal convictions and offences.
If you fail to provide personal data
Where we need to collect your
personal data by law, or under the terms of a contract we have with you and you
fail to provide that data when requested, we may not be able to perform the
contract we have or are trying to enter into with you (for example, to provide
you with goods or services). In this case, we may have to cancel a product or
service you have with us but we will notify you if this is the case at the
time.
3. HOW WE COLLECT YOUR PERSONAL DATA
We use different methods to collect data from and about you including through:
- Directly.You may give us your Identity and Contact Data by
filling in forms or by corresponding with us by post, phone, email or
otherwise. This includes personal data you provide when you - Apply for our products or services;
- Create an account on our website;
- Subscribe to our service or publications;
- Request marketing to be sent to you.
4. HOW WE USE YOUR PERSONAL DATA
We will only use your
personal data when the law allows us to. Most commonly, we will use your
personal data in the following circumstances:
- Performance of Contract this means processing your data where it is
necessary for the performance of a contract to which you are a party or to take
steps at your request before entering into such a contract. - Legitimate Interest this means the interest of our business in
conducting and managing our business to enable us to give you the best
service/product and the most secure experience. We make sure we consider and
balance any potential impact on you (both positive and negative) and your
rights before we process your personal data for our legitimate interests. We do
not use your personal data for activities where our interests are overridden by
the impact on you (unless we have your consent or are otherwise required or
permitted to by law). You can obtain further information about how we assess
our legitimate interests against any potential impact on you in respect of
specific activities by contacting the Data Protection Officer at PDJ Imports Ltd., 9 Oundle Road, Chesterton, Peterborough, Cambridgeshire, PE7 3UA. Email [email protected] Email [email protected]
for the attention of the Data Protection Officer. - Comply with a legal or regulatory
obligation this means processing
your personal data where it is necessary for compliance with a legal or
regulatory obligation that we are subject to.
PURPOSES FOR WHICH WE WILL USE YOUR PERSONAL DATA
We have set out below, in a
table format, a description of all the ways we plan to use your personal data,
with the legal bases we rely on to do so.
Note that we may process your
personal data for more than one lawful ground depending on the specific purpose
for which we are using your data. Please contact us Data Protection
Officer at PDJ Imports Ltd., 9 Oundle Road, Chesterton, Peterborough, Cambridgeshire, PE7 3UA. Email [email protected] for
the attention of the Data Protection Officer. if you need details about the
specific legal ground we are relying on to process your personal data where
more than one ground has been set out in the table below.
| Purpose/Activity | Type of data | Lawful basis for processing including basis of legitimate interest |
|---|---|---|
| To register you as a new customer | (a) Identity (b) Contact |
Performance of a contract with you |
| To process order for our products and services | (a) Identity (b) Contact |
Performance of a contract with you |
| External Third Parties Service | (a) Identity (b) Contact |
Performance of a contract with you |
| Professional Advisors | (a) Identity (b) Contact |
Legitimate Legal Obligation |
| HM Revenue & Customs | (a) Identity (b) Contact |
Legitimate Legal Obligation |
Marketing
We strive to provide you with
choices regarding certain personal data uses, particularly around marketing and
advertising.
PDJ Imports Ltd have established the following Personal Data Control
Mechanisms:
Promotional offers from
us
We may use your Identity,
Contact, Technical, Usage and Profile Data to form a view on what we think you
may want or need, or what may be of interest to you. This is how we decide
which products, services and offers may be relevant for you.
You will receive marketing
communications from us if you have requested information from us or purchased
goods or services from us or if you have provided us with your details when
registering for our Newsletter or Promotions and, in each case, you have not
opted out of receiving that marketing.
Third-party marketing
We do not share your personal
data with any company outside of PDJ Imports Ltd for marketing purposes.
Opting out
You can ask us to stop
sending you marketing messages at any time by following the OPT-OUT links in
any marketing messages sent to you. Or by emailing the Data Protection Officer
at [email protected]
at any time.
Where you opt out of
receiving these marketing messages, this will not apply to personal data
provided to us as a result of a product or service purchase, customer account
login, product or service experience or other transactions.
Cookies
You can set your browser to
refuse all or some browser cookies, or to alert you when websites set or access
cookies. If you disable or refuse cookies, please note that some parts of this
website may become inaccessible or not function properly. For more information
about the cookies we use, please see Our Site cookie Policy
Change of purpose
We will only use your
personal data for the purposes for which we collected it, unless we reasonably
consider that we need to use it for another reason and that reason is
compatible with the original purpose. If you wish to get an explanation as to
how the processing for the new purpose is compatible with the original purpose,
please the Data Protection Officer at [email protected].
If we need to use your
personal data for an unrelated purpose, we will notify you and we will explain
the legal basis which allows us to do so.
Please note that we may
process your personal data without your knowledge or consent, in compliance
with the above rules, where this is required or permitted by law.
5. WHO WE SHARE YOUR PERSONAL DATA WITH
We may have to share your
personal data with the parties set out below for the purposes set out in the
table in paragraph 4 above.
- External Third Parties acting as Delivery
Agents including APC, Fortec, Pallet Network, Parcelforce, Royal Mail, Tufnells, Knights of Old, Woodland Logistics based in the
United Kingdom who provide a delivery service. - Professional advisers acting as
processors including IT consultants, lawyers, bankers, auditors and insurers
based in the United Kingdom who provide consultancy, banking, legal, insurance
and accounting services. - HM Revenue & Customs, regulators and
other authorities acting as processors based in the United Kingdom who require
reporting of processing activities in certain circumstances. - Third parties to whom we may choose to
sell, transfer, or merge parts of our business or our assets. Alternatively, we
may seek to acquire other businesses or merge with them. If a change happens to
our business, then the new owners may use your personal data in the same way as
set out in this privacy notice.
We require all third parties
to respect the security of your personal data and to treat it in accordance
with the law. We do not allow our third-party service providers to use your
personal data for their own purposes and only permit them to process your
personal data for specified purposes and in accordance with our instructions.
We do not transfer your personal data outside the European Economic Area (EEA)
We have put in place
appropriate security measures to prevent your personal data from being
accidentally lost, used or accessed in an unauthorised way, altered or
disclosed. In addition, we limit access to your personal data to those
employees, agents, contractors and other third parties who have a business need
to know. They will only process your personal data on our instructions and they
are subject to a duty of confidentiality.
We have put in place
procedures to deal with any suspected personal data breach and will notify you
and any applicable regulator of a breach where we are legally required to do
so.
We will only retain your
personal data for as long as necessary to fulfil the purposes we collected it
for, including for the purposes of satisfying any legal, accounting, or
reporting requirements.
To determine the appropriate
retention period for personal data, we consider the amount, nature, and
sensitivity of the personal data, the potential risk of harm from unauthorised
use or disclosure of your personal data, the purposes for which we process your
personal data and whether we can achieve those purposes through other means,
and the applicable legal requirements.
Unless subject to an exemption under the data protection laws, you have the following
rights with respect to your personal data:
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- The right to withdraw your consent to the processing at any time, where consent was the lawful basis for processing your
data; - The right to request that we provide you
with your personal data and where possible, to transmit that data directly to
another data controller, (known as the right to data portability), where
applicable 9 i.e. where our processing is based on consent or is necessary for
the performance of our contract with you or where we process your data by
automated means); - The right, where there is a dispute in
relation to the accuracy or processing of your personal data, to request a
restriction is placed on further processing; - The right to object to our processing of
personal data, where applicable i.e. where processing is based on our
legitimate interests (or in performance of a task in the public
interest/exercise of official authority); direct marketing or processing for
the purposes of scientific/historical research and statistics).
If you wish to exercise any of the rights set out above, please contact the
Data Protection Officer at PDJ Imports Ltd., 9 Oundle Road, Chesterton, Peterborough, Cambridgeshire, PE7 3UA. Email [email protected]
for the attention of the Data Protection Officer.
No fee required – with some exceptions
You will not have to pay a
fee to access your personal data (or to exercise any of the other rights).
However, we may charge a reasonable admin fee if your request is clearly
unfounded, repetitive or excessive. Alternatively, we may refuse to comply with
your request in these circumstances.
What we may need from you
We may need to request
specific information from you to help us confirm your identity and ensure your
right to access your personal data (or to exercise any of your other rights).
This is a security measure to ensure that personal data is not disclosed to any
person who has no right to receive it. We may also contact you to ask you for
further information in relation to your request to speed up our response.
Time limit to respond
We try to respond to all
legitimate requests within one month. Occasionally it may take us longer than a
month if your request is particularly complex or you have made a number of
requests. In this case, we will notify you and keep you updated.
10. CHANGES TO THIS NOTICE AND YOUR DUTY TO INFORM US OF CHANGES
This Version of our Privacy
Notice was last updated on the 14th May 2018.
From
25th May 2018 there will be changes in data protection laws and we will then be
able to respond to some of your requests (for example, a request for the
transfer of your personal data). We are still working towards getting our
systems ready for some of these changes.
Please keep us informed if
your personal data changes during your relationship with us. It is important
that the personal data we hold about you is accurate and current.
11.QUERIES, REQUESTS OR CONCERNS
To exercise all relevant
rights, queries or complaints in relation to this policy or any other data
protection matter between you and us, please in the first instance contact our
Data Protection Officer by emailing [email protected]
If this does not resolve your
complaint to your satisfaction, you have the right to lodge a complaint with
the Information
Commissioners Office on 03031231113 or via email here
or at the Information Commissioner’s Office, Wycliffe House, Water Lane,
Wilmslow, Cheshire, SK9 5AF, England, UK.